![]() ![]() From the menu select “Tools -> Forms -> Publish form as”.Type in the guidelines for new meeting requests and add a short notice in the Location field to book rooms as Resource as show in the screenshot:.You will be presented with Appointment form in design mode:.In the “Look in:” drop down make sure you have “Standard Forms Library” selected, highlight “Appointment” in the list of the available forms and click Open.From the menu select Tools -> Forms -> Design Form.Open Outlook and focus on your Calendar folder (in Outlook 2003 you will need to switch to Folder List view).Here we perform a very basic change: we will add some text to meeting description and add a short notice in the Location field, but do not let this fool you – you can perform much more interesting customizations, add field, custom actions, add scripts and much more, but this is beyond the scope of this article. I am far from being an expert on the topic, but there are enough resources online to help you at carrying this task. I will not delve into the wizardry of customizing the Outlook forms. Configure the clients to use the new form instead of the generic “New Meeting Request” form. ![]() Publish the new Outlook form to Organizational Public Forms public folder.In order to actually to achieve the goal we need to perform several tasks: Those familiar with creating Outlook forms will probably have the quick answer and will create a custom Outlook form published to “Organizational Forms Library” (more on this later), and will be on the right track, but yet without a complete solution. You are all familiar with the standard Outlook form for meeting requests where you specify the meeting details and invite attendees and probably have seen it so many times that an idea of changing the way the form looks or adding some information to the form is something you have not even thought about.īut suppose one day you come to work and discover that there had been a management meeting (oh well… they always have those weird requests) and the folks in charge have come to conclusion that there are too many meetings held in your organization.Īlmost every topic involving more than one attendee results in a meeting being scheduled, while quite a generous amount of the issues planned to be resolved during the meeting can actually be solved by simple phone call.Īt this stage the management issues a new policy and requests from the messaging administrators to customize the meeting request form and add some guidelines to remind the mere mortals not to waste company resources. ![]()
0 Comments
Leave a Reply. |